ISCOPIA SOFTWARE INC./ PRIVACY POLICY FOR AQS

Iscopia Software Inc. (“Iscopia”) recognizes the importance of privacy and sensitivity of personal information. As a provider of employee or candidate qualification services, we are committed to protecting any personal information we hold. This Privacy Policy outlines how we manage your personal information and safeguard the privacy of persons who give us personal information.

Privacy Rights

Iscopia is responsible for the personal information we collect and hold. To ensure this accountability, we have developed this policy, and trained our employees and consultants about our policies and practices.

Why Does Iscopia Need Personal Information

Iscopia provides a secure Web-based “software as a service” set of tools that let users qualify candidates or employees. In order for employment applicant to submit their application for employment to the employers who are using Iscopia’s platform to qualify candidates for employment, Iscopia needs to collect the required personal information from these candidates and from the reference persons identified by these candidates, process it, disclose it and transmit it to these employers.

What personal information do we collect?

Personal information is any information that identifies candidates and reference persons or by which their identity could be deduced, as well as any judgment or opinion on a candidate.

If we did not collect and use candidates’ personal information and information about candidates provided by reference persons, we could not provide our clients with any candidate or employee qualification service and we could not therefore qualify employment applicants for the employment they want to apply for.

How do we collect personal information?

We collect information only by lawful and fair means, and not in an unreasonably intrusive way. We collect personal information directly from candidates for employment positions. We also collect personal information from reference persons identified by a candidate for an employment position to obtain comments from those persons in connection with the candidate’s qualifications for the employment he or she is applying for.

Consent

Except when we are required by law, we shall ask the candidate and the reference persons to specifically consent, if we collect, use or disclose your personal information. We ask for their consent in writing. Sometimes, their consent may be implied through their conduct with us.

Use of Information

We use personal information collected by us for the purposes indicated above and services to our clients.

With the prior consent of candidates we may, on an anonymous basis, disclose their personal information that is in our possession (including the evaluation and any comment reference persons may have expressed about candidates) to prospective employers, other than the prospective employer in connection with whom their personal information was originally collected, for these prospective employers to preliminarily assess the candidate’s qualifications in connection with an employment position with these prospective employers. Should this preliminary assessment show an interest on the part of these prospective employers we will contact the candidate to ask for their consent for us to disclose their identity to these prospective employers.

We do not disclose your personal information to any third party to enable them to market their products and services.

Disclosure of Personal Information

In addition to the disclosures discussed above, under the circumstances provided by applicable privacy legislation, we may disclose personal information in our possession:

• when we are required or authorized by law to do so, for example if a court issues a subpoena;
• when the person from whom we have collected the information has consented to the disclosure;
• to a professional with whom we decide to work in the course of qualifying candidates for our clients, provided the professional is contractually bound by our privacy policy;
• if we engage a third party to provide administrative services to us (like computer back-up services or archival file storage), provided third party is contractually bound by our privacy policy;
• if the information is publicly available personal information, as it is defined under the applicable privacy legislation.

We will take all reasonable steps to ensure that all persons, including all prospective employers, to whom we may disclose personal information in our possession, will not use or disclose that information without the consent of the person from whom we have collected it, for purposes not relevant to the object of the disclosure.

Updating Information

As the personal information given by candidates and reference persons is used to qualify candidates in connection with employment openings to which they are or may be interested, it is important that the information be accurate and up-to-date.

If any of the personal information of candidates or reference persons changes, we encourage them to inform us so that we can make any necessary changes.

Is Personal Information in Possession of Iscopia Secure?

Iscopia takes all reasonable precautions to ensure that personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information are:

• premises security;
• restricted files access to personal information;
• deploying technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access;
• encryption of data held in Iscopia’s databases and encryption of the channels by which information is provided to Iscopia through the use of Iscopia’s Web-based “software as a service” set of tools;
• internal password and security policies.

Access to Personal Information

Candidates and reference persons may ask for access to any objective personal information we hold about them. However, we are not authorized to disclose to candidates information (except the fact that they have provided information) collected from the reference persons identified to us, without the express consent of those reference persons.

Summary information is available on request. More detailed requests which require archive or other retrieval costs may be subject to our normal professional and disbursement fees.

Correcting Errors

If Iscopia holds information about a candidate or reference person and he or she can establish that it is not accurate, complete and up-to-date, Iscopia will take reasonable steps to correct it.

Denial of access to Personal Information?

Rights to access your personal information are not absolute. We may deny access in the situations provide by applicable privacy legislation.

If we deny a request for access to, or refuse a request to correct information, we shall explain why.

Iscopia does not use your Social Insurance Number as a way of identifying or organizing the information we hold upon candidates or reference persons.

Communicating with Us

Persons communicating with us by e-mail should be aware that e-mail is not a 100% secure medium, and should be aware of this when contacting us to send personal or confidential information.

Changes to this Privacy Policy

Since Iscopia regularly reviews all of its policies and procedures, we may change our Privacy Policy from time to time.

Request for Access

If you have any questions, or wish to access your personal information, please write to our Privacy Contact at:

Iscopia Software Inc.
4200 St-Laurent Blvd.
Montréal, Québec
Canada
H2W WR2

Care of: The Chief Financial Officer

If you are not satisfied with our response, you have the right to communicate with the relevant privacy officer of your jurisdiction.

WebSite

Our website contains links to other sites, which are not governed by this privacy policy.

On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information in order to optimise our web service. We may provide aggregate information to third parties, but these statistics do not include any identifiable personal information.